About XMP approval metadata

You can download Adobe Extensible Metadata Platform (XMP) metadata about approval tasks for use in other systems.

You might want to download XMP approval metadata and import the data to an MIS system. You can then create reports and invoices or determine where next to direct an element in your workflow.

Approval metadata is gathered by the system when an element in a project is associated with an approval task and is one of the following file types:

Encapsulated PostScript (EPS)
PDF (1.4 or later)
JPEG
TIFF
PNG
Adobe Illustrator (AI)
Adobe InDesign (INDD)
Adobe Photoshop (PSD)

Approval metadata includes the following information:

Approval status of the task associated with the element
Whether color approval was required and the color target associated with the task
Task creation date
User who created the task
System name and version in which the element was approved
Customer name

You cannot view the XMP approval metadata, but you can download the metadata in InSite Desktop if the element is stored in a project and is included in at least one task. You can download it in any of the following ways:

Download the element with its XMP metadata embedded
The element keeps its original file name and extension—for example, image.pdf.
Download the XMP metadata only
This is called an XMP sidecar file. The XMP sidecar file has the same file name as its associated element, with an .xmp extension appended to the end of the name—for example, image.pdf.xmp.

You can download XMP approval metadata for multiple elements at the same time, but all the elements must be associated with the same task.

You can automate the downloading of XMP metadata by associating a download hot folder with a project. The download hot folder automatically downloads the XMP metadata for any element in the project whenever a task with which the element is associated is completed. You can configure the hot folder to download either the element with its XMP information embedded or the XMP sidecar file only.